Invitation to Extraordinary General Meeting of Shareholders

Sep 09, 2022
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INVITATION

EXTRAORDINARY GENERAL MEETING OF SHAREHOLDERS

PT HARUM ENERGY TBK.

Domiciled in Central Jakarta  

The Board of Directors of PT Harum Energy Tbk (hereinafter referred to as the “Company”) hereby invites the shareholders of the Company to attend the Extraordinary General Meeting of Shareholders (“EGMS” or “Meeting”) which will be held on:

Date, Day

:

Monday, 3 October 2022

Time of EGMS

:

14.00 Western Indonesian Time – finish

Venue

:

Deutsche Bank Building, 17th Fl.

Jln. Imam Bonjol No. 80,

Central Jakarta

Mechanism

:

Electronic meeting through eASY.KSEI platform

The agenda of the EGMS:

Approval on the change of the composition of the Company’s Board of Directors.

Explanation on the EGMS agenda:

Approval on the change of the composition of the Company’s Board of Directors in connection with resignation of Mr.Peter Suwardi as Company’s Director.

Important Notes:

  1. Shareholders who are entitled to attend the Meeting are: (a) the shareholders of the Company whose names are registered in the Register of Shareholders (“DPS”) of the Company on Thursday, 8 September 2022 until 16.15 Western Indonesian Time; and/or (b) shareholders in securities sub account at PT Kustodian Sentral Efek Indonesia (“KSEI”) at the closing of stock trading in the Indonesian Stock Exchange on Thursday, 8 September 2022.
  2. The Meeting will be held electronically using the KSEI Electronic General Meeting System facility (“eASY.KSEI”) provided by KSEI, with due observance of the Regulation of the Financial Services Authority (“OJK”) No. 16/POJK.04/2020 regarding the Implementation of Electronic General Meetings of Shareholders of Public Companies and Circular Letter of OJK No. S-124/D.04/2020 regarding Certain Conditions for the Implementation of Electronic Shareholders Meeting for Public Listed Company.
  3. As preventive measures for the spread and transmission of Covid-19 during the Covid-19 disaster emergency period in Indonesia, with all due respect, the Company encourages and urges the shareholders to participate in the Meeting either by electronic attendance or to authorize an independent party (e-Proxy), with the following mechanism:
    1. The shareholders whose shares are held in the KSEI collective custody can authorize an independent representative appointed by the Company through eASY.KSEI (e-Proxy) at the latest 1 business day prior the date of the Meeting, or Friday, 30 September 2022 until 12.00 Western Indonesian Time. 
    2. The Company’s shareholders must first be registered under the KSEI Securities Ownership Reference facility (“AKSes.KSEI”). For shareholders that have not been registered, please register through website (https://akses.ksei.co.id/);
    3. To use the eASY.KSEI application, the shareholders can go to the eASY.KSEI menu, then select the eASY.KSEI Login submenu found on the AKSes.KSEI facility (https://akses.ksei.co.id/).

    The registration guide, implementation, as well as further explanation of eASY.KSEI (e-Proxy and e-Voting) can be obtained from the website (https://akses.ksei.co.id/).

  4. For shareholders who are unable to attend the Meeting can be represented by their attorney, on the following conditions:
    1. The Company’s Board of Directors, Board of Commissioners, and employees are eligible to act as attorney in the Meeting, however the votes  cast as attorney will not be counted in the voting session.
    2. The power of attorney form can be obtained on business days during office hour at: 

      The Company’s Head Office

      PT Harum Energy Tbk.

      Deutsche Bank Building, 9th Floor

      Jl. Imam Bonjol No. 80

      Central Jakarta, 10310

      Telp. +62 21-39831288

      Securities Administration Bureau Office

      PT Datindo Entrycom

      Jl. Hayam Wuruk No. 28

      Central Jakarta, 10120

      Telp. +62 21-3508077

       

    3. Copy of power of attorney that has been fully completed and signed must be received by the Company no later than Monday, 26 September 2022 until 16.00 Western Indonesian Time at the Company’s Head Office or the Securities Administration Bureau Office PT Datindo Entrycom as stated above.
  5. The Company’s shareholders or their attorney that will attend the Meeting electronically using the eASY.KSEI application, should observe the following:
    1. The Company’s shareholders and their attorney could declare their attendance electronically and cast their vote using the eASY.KSEI as of the date of this Invitation until the opening of each agenda that requires voting. 
    2. Any delay or failure to complete the electronic attendance registration process for any reason will result in the Shareholders or their attorney not being permitted  to attend the Meeting electronically and their share ownership not being taken into account in the attendance quorum.
  6. The Company’s shareholders and their attorney could view the ongoing Meeting through Zoom webinar by selecting the eASY.KSEI menu and the Tayangan RUPSLB (“EGMS Video Streaming”) submenu on the AKSes.KSEI website (https://akses.ksei.co.id/), with the following conditions:
    1. The Company’s shareholders or their proxies have been registered on the eASY.KSEI application by no later than 30 September 2022, 12:00 Western Indonesian Time.
    2. The EGMS Video Streaming has capacity of up to 500 participants, and the participants’ attendance will be determined on a first-come, first-served basis. The Company’s shareholders or their attorney that could not view the Meeting through the EGMS Video Streaming, but have registered their attendance on the eASY.KSEI application, then they will still be able to participate in the Meeting electronically where such shareholders’ attendance  and votes will be considered valid and taken into account in the Meeting.
    3. The Company’s shareholders or their attorney who merely view the ongoing Meeting through the EGMS Video Streaming but whose electronic attendance is not registered on the eASY.KSEI application will not be considered as  valid attendanceand therefore will not be counted in the attendance quorum for the Meeting.
    4. To get the best experience in using the eASY.KSEI application and/or the EGMS Video Streaming, the shareholders or their attorney are advised to use the Mozilla Firefox browser.
  7. The Company’s shareholders or their proxies that intend to physically attend the Meeting, we kindly ask for your attention to the important notes below:
    1. The Company urges the Company’s shareholders who are entitled to attend the Meeting as referred to in point 4 above to authorize an independent party who is appointed by the Company to represent such shareholders to attend and vote at the Meeting, either through the eASY.KSEI application provided by KSEI to facilitate electronic proxies in the process for participating in the Meeting, or through a the power of attorney form as referred to in point 4 above;
    2. For shareholders or their attorneys who still intend to be physically present at the Meeting are required to comply with the Meeting procedure as well as the safety and health protocols applied at the Building where the Meeting is held, including, as follows:
      1. register with the Company’s registration officer 30 (thirty) minutes before the Meeting commences and are required:
        1. to bring and submit copies of Identity Card (KTP) or other proof of identity of both the shareholders who gave the authority and their attorney, to the Company’s officer prior to entering the Meeting room;
        2. for shareholders in the form of legal entities, to bring and show copies of their Article of Association together with all the amendments showing the latest company’s management;
        3. for shareholders whose share are held in KSEI Collective Custody, to submit a Written Confirmation for the Meeting (KTUR) which can be obtained at a securities company or at the custodian bank;

        the registration desk will be closed at 13:30 Western Indonesian Time, the shareholders and attorney arriving after 13:30 Western Indonesian Time will not be considered as present and therefore, are unable to submit any proposal, question and use their voting rights at the Meeting;

      2. wear facial mask and apply the hand-sanitizer provided by the Company or by the management of the Building where the Meeting is held;
      3. follow the health inspection procedures, including body temperature checking (either carried out by the Company or by the management of the Building where the Meeting is held) and based on such checking, should not have a body temperature above 37oC;
      4. not having any flu symptoms and/or cough (even if the body temperature is below 37oC);
      5. during registration, submit a health statement form containing health and travel information which can be downloaded on the Company’s website (www.harumenergy.com) which has been properly completed and signed;
      6. during registration, submit an original statement letter of antigen rapid test and PCR swab Covid-19 test with negative result which is officially issued by a hospital or health clinic with test samples taken within 1 x 24 hours prior to the Meeting’s schedule; and
      7. implement physical distancing in accordance with the direction of the Company and the management of Building where the Meeting is held.

      For the smooth implementation of the Meeting, the Company and/or the Building Management are entitled to take any necessary actions to ensure the implementation of safety and health protocol before, during and after the Meeting is held, including directing the shareholders or their attorney to the venue and seating area that have been provided, limiting the number of persons in the room where the Meeting is held and, if the shareholders or their attorney do not meet the above requirements, prohibiting shareholders or their attorney to physically attend the Meeting or demanding the shareholders or their attorney to immediately leave the Meeting’s venue.

      With consideration to the latest development of the Covid-19 pandemic, the Company may amend and/or supplement the Meeting procedures anytime, including the safety and health protocols in relation to the conduct of the Meeting.

  8. The Company does not provide food and beverages and souvenirs at the Meeting.
  9. All materials related to the agenda of the Meeting are available for the shareholders at the Company’s Head Office although the Company’s website (www.harumenergy.com) as of the date of this Invitation.

 

Jakarta, 9 September, 2022

PT Harum Energy Tbk.

Board of Directors