Invitation to Annual General Meeting of Shareholders - Fiscal Year 2020

May 17, 2021
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INVITATION

ANNUAL GENERAL MEETING OF SHAREHOLDERS

PT HARUM ENERGY TBK.

Domiciled in Central Jakarta

(the “Company”)

 

The Board of Directors of PT Harum Energy Tbk. (hereinafter referred to as “the Company”) hereby invites the shareholders of the Company to attend the Annual General Meeting of Shareholders (“AGMS” or “Meeting”), which will be held on:

 Date, Day            : Tuesday, June 8, 2021

Time of AGMS     : 14.00 – 15.00 Western Indonesian Time

Venue                  : Deutsche Bank Building, 17th Fl.

                               Jln. Imam Bonjol No. 80,

                               Central Jakarta

The agenda of the AGMS are as follows:

  1. Approval of the Company’s Annual Report for Fiscal Year 2020, which includes the Company’s Activity Report, the Board of Commissioners’ Supervisory Report and Ratification of the Company’s Consolidated Financial Statement for the year ended  December 31, 2020;

  2. Approval of the use of Company’s Net Profit for Fiscal Year 2020;

  3. Appointment of Public Accounting Firm to audit the Company’s Financial Statement for Fiscal Year 2021 and determination of other requirements;

  4. Determination of salary and honorarium for members of the Board of Directors and Board of Commissioners for Fiscal Year 2021; and

  5. Confirmation of the composition of the Company’s Board of Directors and Board of Commissioners.

Explanation on the agenda of the AGMS:

  • Agenda number 1, 2, 3, and 4 are routine agendas that are conducted annually according to the Company’s Article of Association.

  • In agenda number 5, the Company will confirm the composition of the Company’s management as result of the death of a Director and a Commissioner in 2021.

Important notes:

  1. Shareholders who are entitled to attend the Meeting are: (a) the shareholders of the Company whose names are legally registered in the Register of Shareholders of the Company on Monday, May 11, 2021 until 16.15 WIB; and/or (b) shareholders at securities sub account at PT Kustodian Sentral Efek Indonesia (“KSEI”) at the close of stock trading in the Indonesian Stock Exchange on Monday, May 11, 2021.

  2. The shareholders who are unable to attend the Meeting can be represented by their attorney, on the following terms:

    1. The Company’s Board of Directors, Board of Commissioners, and employees are eligible to act as attorney in the Meeting, however the votes that cast as attorney will not be counted in the voting session.
    2. The power of attorney form may be obtained during office hour at: 

      The Company’s Head Office

      PT Harum Energy Tbk.

      Deutsche Bank Building, 9th Floor

      Jl. Imam Bonjol No. 80

      Central Jakarta, 10310

      Telp. +62 21-39831288

      Securities Administration Bureau Office

      PT Datindo Entrycom

      Jl. Hayam Wuruk No. 28

      Central Jakarta, 10120

      Telp. +62 21-3508077

    3. Copy of power of attorney that has been fully completed must be received by the Company no later than on Monday, May 31, 2021 until 16.00 WIB to the Company’s Head Office or the Securities Administration Bureau Office PT Datindo Entrycom as stated above.
    4. In accordance with Regulation of the Indonesia Services Authority No. 15/POJK.04/2020, the Company also facilitates alternatives for shareholders to empower proxies electronically through the Electronic General Meeting System KSEI (“eASY.KSEI”) provided by KSEI (e-proxy) at the latest 1 (one) working day prior the date of the Meeting, namely on Monday, June 7, 2021 until 12.00 Western Indonesian Time.
  3. As preventive measures for the spread and transmission of Covid-19 during the Covid-19 disaster emergency period in Indonesia, without any intention to reduce the rights of the Company’s shareholders or their attorneys to physically attend the Meeting, we kindly ask for your attention to the important notes below: 

    1. The Company strongly urges to the shareholders of the Company who are entitled to attend the Meeting as referred to in point 2 above to authorize an independent party appointed by the Company to represent the attendance of shareholders and vote at the Meeting, either through the eASY.KSEI system provided by KSEI as a mechanism for empowering electronic proxies in conducting process of the Meeting, as well as through a power of attorney form as referred to in point 2 above;
    2. For shareholders or their attorneys who will remain physically present at the Meeting, they have to obey the Meeting procedure as well as the safety and health protocols, as follows:
      1. are kindly requested to register with the Company’s registration officer 30 (thirty) minutes before the Meeting commences and are required:
        1. to bring and submit copies of Identity Card (KTP) or other proof identity of the shareholders who gave the authority and their attorney to the Company’s officer prior entering the Meeting room;
        2. for shareholders in the form of legal entities, to bring and show copies of their Article of Association and all the amendments showing its latest company’s management;
        3. for shareholders in KSEI collective custody, to submit a Written Confirmation for the Meeting (KTUR) which can be obtained at the securities company or at the custodian bank where the shareholders open their securities account;
        the registration desk will be closed at 14:00 Western Indonesian Time, the shareholders and attorney arriving after 14:00 Western Indonesian Time will not be considered as present and therefore, are unable to submit any proposal, question and use their voting rights at the Meeting;
      2. wear mask and use the hand-sanitizer provided by the Company or by the management of the building where the Meeting is held;
      3. follow health inspection procedures, including body temperature checking (either carried out by the Company or by the management of the building where the Meeting is held) and based on such checking, should not have body temperature above 37oC;
      4. not having any flu symptoms and/or cough (even if the body temperature is below 37oC);
      5. during registration, submit a health statement form containing health and travel information which can be downloaded on the Company’s website (www.harumenergy.com) which has been properly completed and signed;
      6. during registration, submit an original statement letter of antigen rapid test and PCR swab Covid-19 test with negative result which is officially issued by a hospital or health clinic with test samples taken within 1 x 24 hours prior to Meeting’s schedule; and 
      7. implement physical distancing in accordance with the direction of the Company and the management of building where the Meeting is held. 

      For the smooth process of the Meeting, the Company is entitled to take any necessary actions to ensure the implementation of safety and health protocol before, during and after the Meeting is held, including directing the shareholders or their attorney to the venue and seating area that have been provided, limiting the number of persons in the room where the Meeting is held and, if the shareholders or their attorney do not meet the above requirements, prohibiting shareholders or their attorney to physically attend the Meeting or demanding the shareholders or their attorney to immediately leave the Meeting’s venue. 

      With consideration to the latest development of the Covid-19 pandemic, the Company may amend and/or supplement the Meeting procedures anytime, including the safety and health protocols in relation to the conduct of the Meeting.

  4. The Company does not provide food and beverages and souvenirs at the Meeting.
  5. Materials related to the agenda of the Meeting are available for the shareholders at the Company’s Head Office although the Company’s website (www.harumenergy.com) as of the date of this Invitation.

Jakarta, May 17, 2021

PT Harum Energy Tbk.

Board of Directors